Manage a meeting

Meeting organizers can manage meetings at any time, ensuring schedules remain accurate and up-to-date. For recurring meetings, organizers can edit a single event or the entire series to save time and maintain consistency.

Organizers can also edit or delete scheduled meetings directly in Google Calendar or Microsoft Calendar if required. If the changes are not reflected within the Meetings module, manually sync the calendar.

📒Note: Editing a past meeting in the calendar does not update in the Meetings module. However, editing an upcoming meeting in the calendar updates changes in the Meetings module.

You can also edit the meeting timeline in a recurring series.

Navigate to Apps > Meetings > My Meetings.

Select a meeting to open the “Meeting Details” page.
Click the Overflow Menu at the top and perform one of the additional actions as required.

Perform one of the following actions based on your selection:

Schedule a new meeting:

Available for one-on-one meetings only. Learn more in Schedule one-on-one meeting.

Select Schedule New Meeting, enter the necessary details, and click Save.

Copy discussion points

Available only for group meetings.

Select Copy Discussion Points.
Toggle the button Copy discussion points with notes if required.
Manually select sections and discussion points, or enable Select All.
Click Add to at the top right and select:

- New Meeting: Follow the steps in Create and import meeting.
- Existing Meeting: Select a meeting to add discussion points.

Sync with calendar

Available if calendar sync is pending.

Select Sync with Calendar to manually update the meeting details.

For recurring meetings, you can sync only the current meeting or all meetings in the series.

Export details

Export as a PDF report.

Select Export Details to generate a PDF report.
Click the Download icon to save it.

Share feedback

Available after the meeting. Learn more in Share feedback on a meeting.

Select Share feedback to give feedback about your meeting experience at any time.

Edit meeting

Modify the meeting details.
Enable Marissa Notetaker if your admin has enabled it for your organization.

📒Note: Only organizers can enable or disable it for a meeting.

End recurrence

Available for recurring meetings.

Select End recurrence to stop the recurrence and delete all future meetings.

Delete meeting

Select Delete to remove the meeting.
(Optional) Deselect Remove meeting from calendar if you want to keep the meeting on your calendar.
Click Delete Anyway to confirm.

📒Note: The “Remove meeting from calendar” option is selected by default.

Edit timeline

Available for recurring meetings.

View the meeting timeline in the left panel.
Hover over a date and click the Pen icon to update it.

ℹ️Additional information:

Organizers cannot schedule a new meeting within a recurring team meeting, but they can edit the timeline as required.
In one-on-one meetings, both organizers and participants can schedule a new meeting between recurring ones by editing the timeline.
The timeline is available in one-on-one meetings, even if recurrence is not set, but it is unavailable in non-recurring team meetings.
Editing recurrence in a team meeting disrupts the recurrence pattern. In one-on-one meetings, the pattern remains intact, allowing you to add meetings in between.
The start time of two meetings in a recurring series is always different.
When editing or deleting a recurring meeting, select either a single meeting or the entire series.
After a meeting, when you open the “Meeting Details” page, the “Share feedback” pop-up appears, prompting you to give feedback. You can skip or share your feedback.

⚠️Warning: Ending a recurring meeting stops the recurrence and deletes all future meetings.

After creating and managing meetings, nudge participants to add discussion points. Learn more in Nudge meeting participants.

After a meeting, export details for future reference. Learn more in Export meeting details.