Integrate Gusto with Engagedly

Table of contents

1. Introduction
2. Integration process
3. Default field mappings
4. Set up Gusto
5. Authentication
6. Add organization branches
7. Sync employee accounts
8. Sync process
9. Sync status and reports
10. Disable connection

1. Introduction

Integrating Gusto with Engagedly allows admins to sync employee information, including custom fields, from Gusto directly into Engagedly. The integration improves efficiency, streamlines administrative workflows, and ensures employee data stays accurate and up to date. It also helps reduce manual updates and maintain consistent employee records across both platforms. Learn more in Overview of integrations.

Prerequisites

• Admin access to both Gusto and Engagedly.

2. Integration process

Contact our support team to enable Gusto for your organization. Once enabled, the application status changes to “Available”, allowing you to proceed with the connection.

Navigate to Settings > Integrations in Engagedly to verify the status.

In the “HRIS” section, Gusto appears as an available option.

3. Default field mappings

By default, the following fields are mapped between Gusto and Engagedly:

Engagedly fields	Gusto fields
First Name	First name
Last Name	Last name
Email	Work Email
Reporting to	Manager
Job Title	Job Title
Employee ID	Employee Number
Blocked	Terminated

Along with the field mappings, provide the following details:

• Sync only active employees
• Sync all employees (active, dismissed)
• Sync all department, manager, job title, and location details

4. Set up Gusto

After the Gusto application is enabled, perform the following steps to establish the connection:

Navigate to Settings > Integrations in Engagedly

1. Click Gusto.

     2.  Click ADD COMPANY at the top right.

If no connection exists, an empty state appears.

5. Authentication

After adding your organization, you are redirected to the Gusto login page.

1. Enter your email address and password.
2. Click Continue to authenticate your account.

     3.  Select your organization from the drop-down and click Authorize. 

6. Add organization branches

Add each branch of your organization manually.

By default, the email address is the unique identifier.

Contact our support team if you prefer using employee ID.

Select organizations on the integration page to include them in sync, while unselected organizations are excluded.

To sync all organizations, select them and click SAVE.

After successful authentication, the connection between Engagedly and Gusto is established.

7. Sync employee accounts

Contact our support team to schedule user data syncs to keep employee accounts up-to-date in Engagedly. Syncs can run once daily, twice daily, or at a frequency you specify.

During each sync, Engagedly automatically:

• Adds new employees
• Updates existing employee records
• Blocks or dismisses employees as required
• Updates departments, job titles, and other mapping attributes

You may also request our support team to stop syncing at any time.

8. Sync process

By default, Engagedly syncs employees from Gusto every 24 hours at 6:30 AM UTC.

Contact our support team to change the sync time.

8.1. Sync manually

After adding users in Gusto, sync them to import new employees immediately.

• Click SYNC USERS at the top right.

9. Sync status and reports

After the sync completion, you receive an email notification regarding the sync status and the report, including the number of employees created and updated, and any errors encountered.

10. Disable connection

You can disable the Gusto integration with Engagedly at any time.

• Click DISCONNECT at the top right, then again click DISCONNECT to confirm.

Repeat the setup steps to reconnect.