---
title: View and export survey responses
description: The authors can view the respondents’ responses and export their reports in Excel format.
---

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# View and export survey responses

After respondents submit their responses, authors can view and export their reports.

Navigate to **Surveys** **> General**.

1. Select a survey where you want to view respondents’ responses.
2. Do one of the following:

- Go to the **Assignments** tab, click **Responses** on an assignment to view responses for that specific assignment.
- Go to the **Responses** tab to view all responses.

     3.  Use the available filters to refine the results as required:

- - **Period:** On the right, click the **Calendar ![Schedule](https://help.engagedly.com/hs-fs/hubfs/Schedule.png?width=20&height=20&name=Schedule.png) Icon** to set a date range.
    - **Assignment:** On the right, click the **Filter ![Filter-4](https://help.engagedly.com/hs-fs/hubfs/Filter-4.png?width=20&height=20&name=Filter-4.png) Icon** and select the required assignment from the **All Assignments** drop-down.
    - **Team responses:** On the left, select a team from the **All Users** drop-down (applicable only for managers).
    - **Response view**: Select how you want to view the responses:  
          - **Question-wise Responses:** Displays response statistics for each question.
          - **Individual Responses:** Displays responses submitted by each respondent.

**Additional information:**

If admins allow managers to access their team’s responses, managers can view the “Questionnaire”, “Assignments”, and “Responses” tabs.

- **Questionnaire:** Displays survey questions in a read-only format.
- **Assignments:** Displays active assignments of the survey and their respective respondents. Managers can use a drop-down to select their team.
- **Responses:** Provides access to both individual and aggregated responses. Managers can use a drop-down to select their team.

***Notes:***

- *Question-wise responses provide insights at the question level, helping you analyze response trends and statistics.*
- *Individual responses display each respondent’s answers, but the respondents’ names are not visible.*

#### **Export reports**

You can export survey reports in Excel and PDF format. You can also receive reports by email.

Export reports from either the grid view or list view.

###### **Grid view**

1. On the right, click the **Grid View ![Grid View](https://help.engagedly.com/hs-fs/hubfs/Grid%20View.png?width=30&height=30&name=Grid%20View.png)** icon and then click the **Overflow ![Overflow Menu-Nov-20-2023-05-10-31-0841-AM](https://help.engagedly.com/hs-fs/hubfs/Overflow%20Menu-Nov-20-2023-05-10-31-0841-AM.png?width=20&height=20&name=Overflow%20Menu-Nov-20-2023-05-10-31-0841-AM.png) Menu**.
2. Select one of the following options:

- **Individual Report Export:** Exports individual respondents’ reports with their information in Excel format.
- **Aggregated Report Export:** Exports question-wise responses in Excel format.
- **Aggregated PDF Report:** Exports question-wise responses in PDF format.

###### **List view**

1. On the right, click the **List View ![List View](https://help.engagedly.com/hs-fs/hubfs/List%20View.png?width=30&height=30&name=List%20View.png)** icon and then click the **Overflow ![Overflow Menu-Nov-20-2023-05-10-31-0841-AM](https://help.engagedly.com/hs-fs/hubfs/Overflow%20Menu-Nov-20-2023-05-10-31-0841-AM.png?width=20&height=20&name=Overflow%20Menu-Nov-20-2023-05-10-31-0841-AM.png) Menu**.
2. Select one of the following options:

- **Manage Columns:** Customize the columns displayed in the grid.
- **Export:** Export the grid report after customizing the columns.
- **Individual Report Export:** Export individual respondents’ reports with their information in Excel format.
- **Aggregated Report Export:** Export question-wise responses in Excel format.
- **Aggregated PDF Report:** Export question-wise responses in PDF format.

***Notes:***

- *Customizing columns using “Manage Columns” does not affect individual or aggregated reports.*
- *Aggregated reports do not include respondent information.*

- *Respondents' information is not available in the aggregated reports.*
- *If the general survey is anonymous, exporting the individual report displays a pop-up where you can choose whether to include respondents’ demographic data in the report.*
- *If the general survey is non-anonymous:* 
    - *In the individual report, external respondents’ email IDs are visible only for the “Invite through Email” assignment type.*
    - *For the “Generate a public URL” assignment type, respondent information is not captured.*

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