Mobile application user guide for Employees

Table of Contents

1. Introduction
2. Download mobile application
3. User actions
4. Access profile
5. Access home page
6. Quick actions
7. Access social
8. Access directory
9. Access apps

1. Introduction

Engagedly’s mobile application gives you a holistic experience, allowing you to perform frequent actions anytime. It has improved by bringing information architecture and consistency to navigation in the mobile application. It offers an instant solution for modules like Goals, Feedback, Groups, Notes, Surveys, Team Pulse, Growth, and Resources.

2. Download mobile application

You can download the mobile application using the below QR code.

1. Download the Engagedly 2.0 application on your mobile.

  2.   Copy only the subdomain of your organization's URL.

  3.   Paste the subdomain of your organization's URL on the Engagedly mobile app and click Next.

  4.   Enter your email address, click Continue, and enter your password.

  5.   Click Login.

3. User actions

You can perform the following actions on your mobile:

• Stay updated with notifications and pending actions
• View posts and praises on Social
• View posts in Groups
• View upcoming birthday and work anniversary celebrations 
• Access the organization directory
• View the profile of other employees
• Connect with your team using their contact information
• Check-in your goals and OKRs in real-time
• Share and request feedback
• Create and share quick notes
• Respond to the Surveys
• Submit Team Pulse responses
• Review Team Pulse responses (if you are a manager)
• Create, edit, check-in, and delete IDP
• Link courses and add attachments to IDP
• Create folders and upload files (if you are an admin)
• View and download files
• Respond to the career aspiration survey
• View and edit submitted response to the career aspiration survey

4. Access profile

You can access your profile to view the following:

• Photo
• Name
• Job title
• Rank
• Points
• Badges
• Contact details
• About yourself
• Team details, including your manager and your direct reports, if any
• Posts and Praises

You can click Support to email our support team.

At the top right of the menu, click the Log Out  Icon to exit the mobile application.

5. Access home page

The home page is the landing page after you login to the mobile application. You can view Home, Social, Directory, and Apps at the bottom of the screen.

In home, you can view the

• Notifications
  • Click the Bell Icon at the top right to view the notifications.
  • Click any notification that redirects you to the respective page.
• Pending actions
  • Click any pending action that redirects you to the respective page.

• Social feed: You can view the latest three posts on the home page (including the pinned posts if you have any).
  • Click any posts to view the updates.
• Groups: You can view My Groups if you are a part of them.
  • Click any group to view the posts in it.
  • Click View More to view My Groups and Other Groups in the organization.
    You can view open and interest groups in the Other Groups.

You can filter the groups based on their type.

• Birthday and work anniversary celebrations
  • Click Birthday or Work Anniversary to view the upcoming birthdays or work anniversaries of employees within the organization.

6. Quick actions

You can perform quick actions without navigating to the respective modules.

• At the bottom of the screen, click the Plus Icon for additional actions.
  • Click Post to create a post on Social.
  • Click Quick Note to create a note about any employees for your reference.
  • Click Share Feedback to share the feedback about employees.

• • Click Request Feedback to request feedback about yourself or others from anyone in the organization.
  • Click Praise to praise anyone in the organization and post it on Social.
  •  Click Create IDP to create an individual development plan.

7. Access social

You can view the posts on social.

• • At the bottom of the screen, click Social.

At the top right,

• • Click the Search  Icon to search the posts by name, tags, and keywords.
  • Click the Filter Icon to filter the posts based on recent posts, popular posts, post type, and location.

You can view social posts, like them, comment on them, add reactions, and pin them.

You can edit and delete your comments on any post.

• • Click Comment on a post where you have commented and click the Overflow Menu for additional actions like edit and delete.
  • Click the Overflow Menu on the post you have created and select Edit, Delete, and Pin Post as required to edit, delete, and pin the post, respectively.

8. Access directory

You can view all the employees’ names, designations, and contact details.

• • At the bottom of the screen, click Directory.
  • Click the Call  Icon to call, message, or copy the phone number of the employee.
  • Click the Email Icon to send an email or copy the email address.
  • Click the employee’s name to view their profile.

 9. Access apps

You can view the different modules available on the mobile application, like

• Goals
• Feedback
• Groups
• Notes
• Surveys
• Team Pulse
• Growth
• Resources

At the bottom of the screen, click Apps and navigate to the respective module as required.

Goals

In Goals, you can view the

• My Check-Ins tab to view your goal updates.
• Assigned/Cascaded by Me tab to view the goals you assigned to anyone.
• Goals I Follow tab to view the goals if you want to get updates and check their progress. However, you cannot perform any actions.

You can filter the goals based on their period, goal status, progress status, owner, and assigner. Learn more in Introduction to Goals. 

Feedback

In Feedback, you can view the

• Feedback Wall tab to view all the feedback you received and about others.

You can filter them based on the feedback type, duration, and about you and others.

• Praise Wall tab to view

You can filter them based on the location, duration, and about you and others.

• Request tab to view incoming, outgoing, and ignored feedback.

You can filter them as required. Learn more in Introduction to Feedback.

Groups

In Groups, you can view the

• My Groups tab if you are a part of it.
• Other Groups tab to join the open group if required.

You can like the posts, comment on them, edit your comments, and delete your comments. You can filter the groups as required and click the groups to view their information. Learn more in Introduction to Groups.

Notes

In Notes, you can view the notes you created.

• Click the note to view its information.
• Click the Overflow Menu to edit or delete it.

Surveys

In Surveys, you can view the pending and responded surveys.

• Click Pending to respond to the survey.
• Click Submitted to view your responses to the survey.

You can filter the surveys based on the pending, submitted, and missed statuses. Learn more in Introduction to Surveys.

Team Pulse

In Team Pulse, you can view the My Pulse tab. You can submit your Team Pulse responses and edit them until the pulse submission date ends and the manager submits the review.

You can filter your Team Pulse responses based on the period.

• Click the drop-down menu and select the period as required.
• Click the Overflow Menu at the top right to view the Response & Review Rate.

You can view the history of your responses to each question and add comments if required.

Engagedly provides the specific functionalities in the Team Pulse module for managers and admins.

Managers: Besides the My Pulse tab, they can view the My Entire Team tab, which displays a comprehensive list of direct reports and the secondary team, if any. They can review their team’s responses and download individual question responses. They can filter the respondents based on their response status, like all status, review pending, yet to submit, submission missed, and reviewed. Managers can comment only after they submit their reviews. Managers can search the respondents by their names.

Admins: Besides the My Pulse and My Entire Team tabs (if you have reportees), they can view all the respondents in the My Org tab. They can view employees' responses, and managers review to each question. They can add comments to any question if required. They can search the respondents by their name and based on their departments, business units, and locations.

Learn more in Introduction to Team Pulse.

Growth

In Growth, you can view your IDP(s), including its status, milestones count, and due details.

• Click the Plus   Icon to create IDP, type the necessary details, and click Save.
• Click the Filter Icon to filter IDP(s) based on the status: Not Started, Active, On Hold, and Completed.
• Click the Search   Icon and type the keywords to search the IDP(s).
• Click the Bulb Icon at the top right to
  • Learn about the Growth process.
  • View the Growth IDP overview video.
  • Download the IDP best practices.

• Click the Overflow  Menu at the top right of each IDP to add milestones, mark them as complete, edit them, put them on hold, and delete them.

You can add texts, attachments, courses, and learning paths to the milestones if required. You can edit the milestones, delete them, and mark them as complete.

Engagedly provides the specific functionalities in the Growth module for managers and admins.

Managers: Besides the My IDP tab, they can view the My Entire Team tab, which displays a comprehensive list of IDPs of their direct reports and the secondary team, if any. They can search for the employees by their names. They can share feedback and praise on the IDP progress of their direct reports and secondary team (if any).

They can perform the following for their direct reports and secondary team (if any):

• Create IDP(s)
• Add milestones to the IDP
• Add resources and attachments to the milestones

They can add texts, attachments, courses, and learning paths to the milestones if required. They can edit the milestones, delete them, and mark tthem as complete.

Admins: Besides the My IDP and My Entire Team tabs (if they have direct reports), they can view the My Org tab, which displays a comprehensive list of IDPs of all the employees. They can search for the employees by their names. They can share feedback and praise on the IDP progress of the employees.

They can perform the following for all the employees:

• Create IDP(s)
• Add milestones to the IDP
• Add resources and attachments to the milestones

They can add texts, attachments, courses, and learning paths to the milestones if required. They can edit the milestones, delete them, and mark them as complete. Learn more in Introduction to Growth.

Resources

Resources serve as a document repository for storing, organizing, and accessing various documents in an organization. It gives you an efficient way to view and download them on your mobile. You can view files in the grid or list view.

Engagedly provides the specific functionalities in the Resources module for admins. They can create folders, upload files, and rename and delete them if required. They can select files from the mobile gallery to upload into Resources. They can click the Overflow Menu on any file or folder to rename or delete it. They can sort the files and folders alphabetically, in reverse, or based on the date. Learn more in Resources.

You can download the mobile application for a seamless journey to a more connected and streamlined work experience.