--- title: Meetings user guide for employees description: Engagedly’s Meetings module is designed to enhance the efficiency and effectiveness of meetings within the organization. --- [Skip to content](https://help.engagedly.com/meetings-user-guide-for-employees#main-content) English Show submenu for translations [Contact us](https://help.engagedly.com/kb-tickets/new?hsLang=en) [Customer portal](https://help.engagedly.com/tickets?hsLang=en) ![Engagedly dark.png\]](https://help.engagedly.com/hs-fs/hubfs/Engagedly%20dark.png?height=31&name=Engagedly%20dark.png) - [About Us](http://www.engagedly.com/about-us) Show submenu for About Us - [Management Team](http://www.engagedly.com/about-us/management-team) Open main navigation Close main navigation - [About Us](http://www.engagedly.com/about-us) Show submenu for About Us - [Management Team](http://www.engagedly.com/about-us/management-team) - English Show submenu for translations - [Contact us](https://help.engagedly.com/kb-tickets/new) - [Customer portal](https://help.engagedly.com/tickets) - [Our Website](https://engagedly.com/) [Our Website](https://engagedly.com/) How can we help you? - There are no suggestions because the search field is empty. 1. [Help Center](https://help.engagedly.com/?hsLang=en) 2. [Meetings Module](https://help.engagedly.com/meetings-module?hsLang=en) 3. [Employee (Tangerine: V2)](https://help.engagedly.com/meetings-module?hsLang=en#employee-tangerine-v2) # Meetings user guide for employees ### **Table of contents** 1. [Introduction](https://help.engagedly.com/meetings-user-guide-for-employees#intro)        1.1.  [How does it work](https://help.engagedly.com/meetings-user-guide-for-employees#how-does-it-work)        1.2. [User actions](https://help.engagedly.com/meetings-user-guide-for-employees#user-actions)   2.  [Create and import meeting](https://help.engagedly.com/meetings-user-guide-for-employees#create-import-meeting)   3.  [View meetings and to-dos](https://help.engagedly.com/meetings-user-guide-for-employees#view-meetings-and-to-dos)   4.  [Create agenda template](https://help.engagedly.com/meetings-user-guide-for-employees#create-agenda-template)   5.  [Manage meeting](https://help.engagedly.com/meetings-user-guide-for-employees#manage-meeting)   6.  [Nudge meeting participants](https://help.engagedly.com/meetings-user-guide-for-employees#nudge)   7.  [Add and manage discussion points](https://help.engagedly.com/meetings-user-guide-for-employees#add-manage-discussion-points)   8.  [Add discussion points from other modules](https://help.engagedly.com/meetings-user-guide-for-employees#add-discussion-points-from-other-multiples)   9.  [Duplicate discussion points](https://help.engagedly.com/meetings-user-guide-for-employees#duplicate-discussion-points)  10.  [Add and manage notes](https://help.engagedly.com/meetings-user-guide-for-employees#add-manage-notes)  11.  [Add and manage to-dos](https://help.engagedly.com/meetings-user-guide-for-employees#add-manage-to-dos)  12.  [Mark discussion points as completed](https://help.engagedly.com/meetings-user-guide-for-employees#mark-discussion-points)  13.  [Add previously unchecked discussion points](https://help.engagedly.com/meetings-user-guide-for-employees#add-previously-unchecked)  14.  [Join and conclude meeting](https://help.engagedly.com/meetings-user-guide-for-employees#join-conclude)  15.  [Add and manage meeting reflections](https://help.engagedly.com/meetings-user-guide-for-employees#meeting-reflections)  16.  [Submit feedback on meeting](https://help.engagedly.com/meetings-user-guide-for-employees#submit-feedback) ### 1. Introduction Engagedly’s Meetings module is designed to enhance the efficiency and effectiveness of meetings within the organization. It offers a comprehensive solution to seamlessly manage, schedule, and conduct meetings. From planning agendas to tracking discussion points, it empowers the team to maximize meeting outcomes and drive meaningful progress. #### 1.1. How does it work 1. Anyone in the organization can create an agenda template. 2. Anyone in the organization can create and import a meeting and manage it if required. 3. All participants can add discussion points to the meeting. 4. Any participant can nudge other participants to add discussion points. 5. Admins or managers can nudge participants from the dashboard to add discussion points. 6. All participants can submit feedback about the meeting. 7. The meeting organizer can conclude the meeting. ***Note:*** *You cannot create meetings without integrating Google or Microsoft Calendar. Contact* [*our support team*](mailto:support@engagedly.com) *for calendar integration.* #### 1.2. User actions Anyone in the organization can create a meeting. The meeting organizer can perform the following actions: - Create agenda template - Create and import meeting - Add discussion points - Add and assign to-dos - Nudge meeting participants - Submit feedback - Conclude meeting ***Note:*** *All participants in the meeting can perform the same actions as the organizer. However, only the organizer can [conclude the meeting](https://help.engagedly.com/join-and-conclude-meeting?hsLang=en#conclude-meeting).* ### 2. Create and import meeting Anyone in the organization can create and import meetings to organize and coordinate discussions, share information, make decisions, and collaborate effectively with colleagues. ***Note:*** *You cannot create meetings without integrating with Google or Microsoft Calendar.* [*Contact our support team*](mailto:support@engagedly.com) *for calendar integration.* You can import meetings into the meetings module that you have created in the calendar. Learn more in [Create and import meeting](https://help.engagedly.com/create-and-import-meeting?hsLang=en). ### 3. View meetings and to-dos If you are a participant in any meeting and are assigned any tasks, you can view the following in the meetings module: - Upcoming meetings - All meetings - To-dos Navigate to the **Candy ![Candy box1](https://help.engagedly.com/hs-fs/hubfs/Candy%20box1.png?width=20&height=20&name=Candy%20box1.png) Box** on the left pane and select **Meetings**. - **Upcoming meetings** At the top, you can view *Upcoming Meetings*. On the right, click the drop-down to set the period for viewing upcoming meetings based on duration. - **All meetings** Scroll down to view all meetings in the *Meetings* field. On the right, click the **Filter ![Filter-Oct-17-2023-07-02-02-8990-AM](https://help.engagedly.com/hs-fs/hubfs/Filter-Oct-17-2023-07-02-02-8990-AM.png?width=20&height=20&name=Filter-Oct-17-2023-07-02-02-8990-AM.png) Icon** to search for a meeting based on the participants and period. You can view the series of recurring meetings in the *Meetings* field. - **To-dos** On the right, you can view to-dos assigned to you if any. At the top right, click the drop-down to filter your to-dos based on the pending and completed status. ![Meetings user guide for employees1](https://help.engagedly.com/hs-fs/hubfs/Meetings%20user%20guide%20for%20employees1.jpg?width=688&height=265&name=Meetings%20user%20guide%20for%20employees1.jpg) ### 4. Create agenda template Creating an agenda template provides structure, ensures focus, and maximizes productivity. You can create agenda templates and manage the ones that you create. You can also add multiple discussion points to an agenda template and manage them. You can view the templates that you created in the *My Templates* drop-down. After creating the agenda template, you can use it when creating a meeting. Learn more in [Create and maange agenda templates](https://help.engagedly.com/create-and-manage-agenda-templates?hsLang=en). ### 5. Manage meeting You can manage meetings that you create by editing or deleting them anytime. ***Note:*** *Editing a past meeting in the calendar does not reflect changes in the Meetings module. However, editing upcoming meetings in the calendar will reflect changes in the Meetings module.* You can also edit the recurring meetings. ***Note:*** *Editing the date, time, or recurrence of a particular meeting can delete discussion points and notes for upcoming meetings within the recurrence series.* Learn more in [Manage meeting](https://help.engagedly.com/manage-meeting?hsLang=en). ### **6. Nudge meeting participants** You can nudge the other participants in a meeting to add the discussion points, meeting reflections, and attachments and submit reviews. Learn more in [Nudge meeting participants](https://help.engagedly.com/nudge-meeting-participants?hsLang=en). ### 7. Add and manage discussion points You can add discussion points to a meeting to collaborate with other participants, ensuring alignment with everyone’s expectations and enhancing transparency and teamwork. Learn more in [Add and manage discussion points](https://help.engagedly.com/add-and-manage-discussion-points?hsLang=en). You can perform the following actions as required: - Add discussion points, either [manually](https://help.engagedly.com/add-and-manage-discussion-points?hsLang=en#add-DP-manually) or [using the agenda templates](https://help.engagedly.com/add-and-manage-discussion-points?hsLang=en#add-DP-uding-agenda). - [Manage discussion points](https://help.engagedly.com/add-and-manage-discussion-points?hsLang=en#manage-DP) if required. - [Add and manage notes](https://help.engagedly.com/add-and-manage-notes?hsLang=en) for each discussion point. - [Add attachments](https://help.engagedly.com/add-and-manage-discussion-points?hsLang=en#add-attachments) to meetings. ***Note:*** *You can manage the* discussion points *that you create.* ### **8. Add discussion points from other modules** You can add discussion points to a meeting from other modules like Feedback, Goals, Growth, and Team Pulse, facilitating a holistic and productive meeting environment for discussing various aspects. ***Note:*** *Adding discussion points from these modules will make certain details visible to all participants, irrespective of their visibility in their respective modules.* Learn more in [Add discussion points from other modules](https://help.engagedly.com/add-discussion-points-from-other-modules?hsLang=en). ### **9. Duplicate discussion points** You can duplicate discussion points, ensuring clarity and accessibility for all participants, reducing the risk of oversight, and enabling easier reference. You can add them to a new meeting or existing meeting. Learn more in [Duplicate discussion points](https://help.engagedly.com/duplicate-discussion-points?hsLang=en). ### **10. Add and manage notes** You can add notes to each discussion point and manage them if required. Adding notes to discussion points in a meeting is necessary to capture important details, decisions, and action items for reference, clarification, and follow-up. You can also set the visibility for your notes, controlling who can view them and ensuring that confidential information is only accessible to authorized participants.  Learn more in [Add and manage notes](https://help.engagedly.com/add-and-manage-notes?hsLang=en). ### **11. Add and manage to-dos** You can add to-dos, manage them if required, and mark them completed after achieving them. Adding to-dos in a meeting is necessary to delegate tasks, track action items, and ensure accountability among participants. Learn more in [Add and manage to-dos](https://help.engagedly.com/add-and-manage-to-dos?hsLang=en). ### **12. Mark discussion points as completed** After the discussion, you can mark the discussion points as completed, which helps to track progress, ensure accountability, and maintain clarity regarding the points addressed in the meeting. Learn more in [Mark discussion points as completed](https://help.engagedly.com/mark-the-discussion-point-as-completed?hsLang=en). If any discussion point is not marked as completed, you can view it in the next recurrence meetings. Learn more in [Add previously unchecked discussion points](https://help.engagedly.com/add-previously-unchecked-discussion-points?hsLang=en). ### **13. Add previously unchecked discussion points** You can add previously unchecked discussion points to the current recurring meeting, ensuring all relevant topics are addressed and promoting thoroughness and participation in a comprehensive discussion. If the discussion points are not marked as completed, the participants can view them in the *previously unchecked points* field during the next recurring meeting. ***Note:*** *The participants can also view the previously unchecked points in a non-recurring meeting with the same participants.* Learn more in [Add previously unchecked discussion points](https://help.engagedly.com/add-previously-unchecked-discussion-points?hsLang=en). ### **14. Join and conclude meeting** Any participant can join the meeting after being added to it. However, only the meeting organizer can conclude it after it ends. Learn more in [Join and conclude meeting](https://help.engagedly.com/join-and-conclude-meeting?hsLang=en). ### **15. Add and manage meeting reflections** You can add meeting reflections to provide insights, share ideas and observations, highlight key takeaways, and suggest improvements. This fosters a culture of continuous learning, promotes accountability, and enhances communication within the organization. You can also set the visibility for your meeting reflections, controlling who can view them and ensuring that confidential information is only accessible to authorized participants. Learn more in [Add and manage meeting reflections](https://help.engagedly.com/add-and-manage-meeting-reflections?hsLang=en). ### **16. Submit feedback on meeting** You can submit feedback on meeting and manage it if required. It helps to gather diverse perspectives from all participants, improve communication and collaboration, identify areas for improvement, and foster a culture of continuous enhancement within the organization. Learn more in [Submit feedback on meeting](https://help.engagedly.com/submit-feedback-on-meeting?hsLang=en). The user guide empowers employees to enhance their communication and collaboration within the meeting module. It offers clear instructions on creating meetings, adding discussion points from other modules, and assigning to-dos to other participants. Learn more in the [glossary](https://help.engagedly.com/glossary-in-meetings?hsLang=en) to understand the key terms of Meetings. - [Getting Started](https://help.engagedly.com/getting-started?hsLang=en#main-content) - [Overview (Indigo: V3)](https://help.engagedly.com/getting-started?hsLang=en#overview-indigo-v3) - [Admin Settings (Indigo: V3)](https://help.engagedly.com/getting-started?hsLang=en#admin-settings-indigo-v3) - [Overview (Tangerine: V2)](https://help.engagedly.com/getting-started?hsLang=en#overview-tangerine-v2) - [Admin Settings (Tangerine: V2)](https://help.engagedly.com/getting-started?hsLang=en#admin-settings-tangerine-v2) - [Homepage (Pre-Tangerine: V1)](https://help.engagedly.com/getting-started?hsLang=en#homepage-pre-tangerine-v1) - [FAQs](https://help.engagedly.com/getting-started?hsLang=en#faqs) - [Marissa AI](https://help.engagedly.com/marissa-ai?hsLang=en#main-content) - [Getting Started](https://help.engagedly.com/marissa-ai?hsLang=en#getting-started) - [Configuration and Policy](https://help.engagedly.com/marissa-ai?hsLang=en#configuration-and-policy) - [HR Agent Overview](https://help.engagedly.com/marissa-ai?hsLang=en#hr-agent-overview) - [App-Specific Agents](https://help.engagedly.com/marissa-ai?hsLang=en#app-specific-agents) - [FAQs](https://help.engagedly.com/marissa-ai?hsLang=en#faqs) - [Analytics](https://help.engagedly.com/analytics?hsLang=en#main-content) - [Overview](https://help.engagedly.com/analytics?hsLang=en#overview) - [Analytics Dashboard](https://help.engagedly.com/analytics?hsLang=en#analytics-dashboard) - [FAQs](https://help.engagedly.com/analytics?hsLang=en#faqs) - [Engagedly Mobile App](https://help.engagedly.com/engagedly-mobile-app?hsLang=en#main-content) - [Overview](https://help.engagedly.com/engagedly-mobile-app?hsLang=en#overview) - [Admin and Manager Features in Mobile](https://help.engagedly.com/engagedly-mobile-app?hsLang=en#admin-and-manager-features-in-mobile) - [Employee Features in Mobile](https://help.engagedly.com/engagedly-mobile-app?hsLang=en#employee-features-in-mobile) - [Butterfly EI](https://help.engagedly.com/butterfly-ei?hsLang=en#main-content) - [Getting Started](https://help.engagedly.com/butterfly-ei?hsLang=en#getting-started) - [Pulse Survey](https://help.engagedly.com/butterfly-ei?hsLang=en#pulse-survey) - [Instant Feedback](https://help.engagedly.com/butterfly-ei?hsLang=en#instant-feedback) - [Nurture Stream](https://help.engagedly.com/butterfly-ei?hsLang=en#nurture-stream) - [Yearly Survey](https://help.engagedly.com/butterfly-ei?hsLang=en#yearly-survey) - [Exit Survey](https://help.engagedly.com/butterfly-ei?hsLang=en#exit-survey) - [Response Submission](https://help.engagedly.com/butterfly-ei?hsLang=en#response-submission) - [Understand Butterfly Survey Reports](https://help.engagedly.com/butterfly-ei?hsLang=en#understand-butterfly-survey-reports) - [FAQs](https://help.engagedly.com/butterfly-ei?hsLang=en#faqs) - [Talent Mobility](https://help.engagedly.com/talent-mobility?hsLang=en#main-content) - [Get Started with Talent Mobility](https://help.engagedly.com/talent-mobility?hsLang=en#get-started-with-talent-mobility) - [Discover Talent](https://help.engagedly.com/talent-mobility?hsLang=en#discover-talent) - [Manage Talent](https://help.engagedly.com/talent-mobility?hsLang=en#manage-talent) - [Plan Succession](https://help.engagedly.com/talent-mobility?hsLang=en#plan-succession) - [FAQs](https://help.engagedly.com/talent-mobility?hsLang=en#faqs) - [Goals and OKRs](https://help.engagedly.com/goals-and-okrs?hsLang=en#main-content) - [Overview](https://help.engagedly.com/goals-and-okrs?hsLang=en#overview) - [All User Resources (Indigo: V3)](https://help.engagedly.com/goals-and-okrs?hsLang=en#all-user-resources-indigo-v3) - [Admin (Tangerine: V2)](https://help.engagedly.com/goals-and-okrs?hsLang=en#admin-tangerine-v2) - [Manager (Tangerine: V2)](https://help.engagedly.com/goals-and-okrs?hsLang=en#manager-tangerine-v2) - [Employee (Tangerine: V2)](https://help.engagedly.com/goals-and-okrs?hsLang=en#employee-tangerine-v2) - [Goals (Pre-Tangerine: V1)](https://help.engagedly.com/goals-and-okrs?hsLang=en#goals-pre-tangerine-v1) - [FAQs](https://help.engagedly.com/goals-and-okrs?hsLang=en#faqs) - [Growth](https://help.engagedly.com/growth?hsLang=en#main-content) - [Overview](https://help.engagedly.com/growth?hsLang=en#overview) - [All User Resources (Indigo: V3)](https://help.engagedly.com/growth?hsLang=en#all-user-resources-indigo-v3) - [Admin (Tangerine: V2)](https://help.engagedly.com/growth?hsLang=en#admin-tangerine-v2) - [Manager (Tangerine: V2)](https://help.engagedly.com/growth?hsLang=en#manager-tangerine-v2) - [Employee (Tangerine: V2)](https://help.engagedly.com/growth?hsLang=en#employee-tangerine-v2) - [FAQs](https://help.engagedly.com/growth?hsLang=en#faqs) - [Performance](https://help.engagedly.com/performance?hsLang=en#main-content) - [Overview](https://help.engagedly.com/performance?hsLang=en#overview) - [All User Resources (Indigo: V3)](https://help.engagedly.com/performance?hsLang=en#all-user-resources-indigo-v3) - [Admin (Tangerine: V2)](https://help.engagedly.com/performance?hsLang=en#admin-tangerine-v2) - [Manager (Tangerine: V2)](https://help.engagedly.com/performance?hsLang=en#manager-tangerine-v2) - [Employee (Tangerine: V2)](https://help.engagedly.com/performance?hsLang=en#employee-tangerine-v2) - [FAQs](https://help.engagedly.com/performance?hsLang=en#faqs) - [360 Feedback](https://help.engagedly.com/360-feedback?hsLang=en#main-content) - [Overview](https://help.engagedly.com/360-feedback?hsLang=en#overview) - [All User Resources (Indigo: V3)](https://help.engagedly.com/360-feedback?hsLang=en#all-user-resources-indigo-v3) - [Admin (Tangerine: V2)](https://help.engagedly.com/360-feedback?hsLang=en#admin-tangerine-v2) - [Manager (Tangerine: V2)](https://help.engagedly.com/360-feedback?hsLang=en#manager-tangerine-v2) - [Employee (Tangerine: V2)](https://help.engagedly.com/360-feedback?hsLang=en#employee-tangerine-v2) - [FAQs](https://help.engagedly.com/360-feedback?hsLang=en#faqs) - [Workflow](https://help.engagedly.com/workflow?hsLang=en#main-content) - [Get Started With Workflow](https://help.engagedly.com/workflow?hsLang=en#get-started-with-workflow) - [Understand Workflow Concepts](https://help.engagedly.com/workflow?hsLang=en#understand-workflow-concepts) - [Create and Manage Workflow](https://help.engagedly.com/workflow?hsLang=en#create-and-manage-workflow) - [FAQs](https://help.engagedly.com/workflow?hsLang=en#faqs) - [Learning (LXP)](https://help.engagedly.com/learning-lxp?hsLang=en#main-content) - [Overview](https://help.engagedly.com/learning-lxp?hsLang=en#overview) - [All User Resources (Indigo: V3)](https://help.engagedly.com/learning-lxp?hsLang=en#all-user-resources-indigo-v3) - [Admin (Tangerine: V2)](https://help.engagedly.com/learning-lxp?hsLang=en#admin-tangerine-v2) - [Manager (Tangerine: V2)](https://help.engagedly.com/learning-lxp?hsLang=en#manager-tangerine-v2) - [Employee (Tangerine: V2)](https://help.engagedly.com/learning-lxp?hsLang=en#employee-tangerine-v2) - [Admin (Pre-Tangerine: V1)](https://help.engagedly.com/learning-lxp?hsLang=en#admin-pre-tangerine-v1) - [Manager (Pre-Tangerine: V1)](https://help.engagedly.com/learning-lxp?hsLang=en#manager-pre-tangerine-v1) - [Employee (Pre-Tangerine: V1)](https://help.engagedly.com/learning-lxp?hsLang=en#employee-pre-tangerine-v1) - [FAQs](https://help.engagedly.com/learning-lxp?hsLang=en#faqs) - [Real-Time Feedback](https://help.engagedly.com/real-time-feedback?hsLang=en#main-content) - [Overview](https://help.engagedly.com/real-time-feedback?hsLang=en#overview) - [Admin](https://help.engagedly.com/real-time-feedback?hsLang=en#admin) - [Manager](https://help.engagedly.com/real-time-feedback?hsLang=en#manager) - [Employee](https://help.engagedly.com/real-time-feedback?hsLang=en#employee) - [FAQs](https://help.engagedly.com/real-time-feedback?hsLang=en#faqs) - [Meetings Module](https://help.engagedly.com/meetings-module?hsLang=en#main-content) - [Overview](https://help.engagedly.com/meetings-module?hsLang=en#overview) - [All User Resources (Indigo: V3)](https://help.engagedly.com/meetings-module?hsLang=en#all-user-resources-indigo-v3) - [Admin (Tangerine: V2)](https://help.engagedly.com/meetings-module?hsLang=en#admin-tangerine-v2) - [Manager (Tangerine: V2)](https://help.engagedly.com/meetings-module?hsLang=en#manager-tangerine-v2) - [Employee (Tangerine: V2)](https://help.engagedly.com/meetings-module?hsLang=en#employee-tangerine-v2) - [FAQs](https://help.engagedly.com/meetings-module?hsLang=en#faqs) - [Coaching](https://help.engagedly.com/coaching?hsLang=en#main-content) - [Overview](https://help.engagedly.com/coaching?hsLang=en#overview) - [Admin](https://help.engagedly.com/coaching?hsLang=en#admin) - [Manager](https://help.engagedly.com/coaching?hsLang=en#manager) - [Employee](https://help.engagedly.com/coaching?hsLang=en#employee) - [FAQs](https://help.engagedly.com/coaching?hsLang=en#faqs) - [Team Pulse](https://help.engagedly.com/team-pulse?hsLang=en#main-content) - [Overview](https://help.engagedly.com/team-pulse?hsLang=en#overview) - [All User Resources (Indigo: V3)](https://help.engagedly.com/team-pulse?hsLang=en#all-user-resources-indigo-v3) - [Admin (Tangerine: V2)](https://help.engagedly.com/team-pulse?hsLang=en#admin-tangerine-v2) - 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